Accounting software for a Wedding & event hall

How a Wedding & event hall runs on Artos

From booking the date and hall through Appointments and confirming the client's deposit, to opening each event as its own Project with an estimated budget covering decor, catering and sound, to recording the initial deposit and each subsequent staged payment and issuing the final e-invoice once the event has taken place, to scheduling the staff assigned to that event day, every occasion is tracked under its own number so its costs are never mixed with another event's.

1. 01

   Booking Calendar & Hall Availability

   Every hall's bookings are tracked on a single calendar through Appointments to prevent double-booking the same date, with full visibility into what's still open during peak seasons like summer and wedding season.

2. 02

   Per-Event Budget vs. Actual Cost

   Each event opens as its own Project with an estimated budget for decor, catering and sound, then gets compared against the actual cost once it's run and the amount billed to the client, so you see the real margin on every occasion.

3. 03

   Deposits & Staged Payments

   The deposit is logged the moment a booking is confirmed, followed by each subsequent payment through to the event date, with the final e-invoice issued right after the event so no portion of what's owed is left uncollected.

4. 04

   Team & Vendor Coordination for Event Day

   Reception staff, catering crew and technicians assigned to each event are scheduled and linked to that event's Project tasks, so everyone knows their role and timing precisely, down to the hour, before the event starts.