Accounting software for a Car rental company
A car rental company rents a fleet of vehicles to individuals and businesses on daily, weekly or monthly contracts, tracking each car's condition and its pickup and return times through field reps who deliver it to the customer's location. What sets it apart from heavy equipment rental is fast turnover and the number of short contracts a single vehicle runs through in one month.
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How a Car rental company runs on Artos
The moment a car is booked, the vehicle number and rental period are recorded on the invoice, then a rep hands it over to the customer through Sales Rep & Fleet Management and documents its condition. When the term ends or is renewed, the rep collects the vehicle in the field and the invoice updates automatically with the balance or the extension, so every vehicle and its contract stay connected in the system.
Rental contract per vehicle
Every invoice carries the rented vehicle's number and the agreed rental period, tying the financial contract to one specific car from the first day of hire to the return date.
Field handover coordination
Sales Rep & Fleet Management names the rep responsible for delivering the vehicle to the customer and collecting it when the contract ends or is renewed.
Renter account tracking
Customer accounts are managed with cash deposits and renewal dates on record, and automatic reminders go out as the agreed rental term nears its end.
Profitability per vehicle
Revenue and maintenance costs for each car post to the general ledger, so every vehicle's profitability stands apart from the rest of the fleet to support replace-or-expand decisions.
What Artos adds for your business
Departments switched on automatically on top of Sales, Customers and Financials — the core three every business gets anyway — to cover what a Car rental company specifically needs.
Sales Rep & Fleet Management
Reps, fleet, visits, and field collections
Invoice fields built for your business
Not a generic invoice template — a Car rental company invoice carries the fields you actually need.
Other businesses like Equipment & Vehicle Rental
The same Artos departments, with fields and screens tuned to how each one works.
More in Field & Logistics Services
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