Accounting software for a Orphan care association
An orphan care association runs on a one-to-one link: a specific sponsor commits to a fixed monthly amount for one named orphan, and the association keeps a long-term case file for that child — health, education, family circumstances — until they reach independence. Unlike general charity work, every donation is tied to a specific beneficiary who must be tracked and updated regularly rather than a one-off campaign, and the association keeps the sponsor informed of that child's progress.
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How a Orphan care association runs on Artos
From the moment a sponsor is registered in Customers and linked to a specific orphan's file under a sponsorship number, Financials issues that sponsor a documented receipt for every monthly payment received, while the social workers logged in HR track home visits and keep each child's health and education record up to date. When a sponsorship ends or a child's circumstances change, the link between sponsor and file is updated without breaking the historical donation record.
Sponsor-to-Orphan Matching
Each new sponsor is linked in Customers to a fixed sponsorship number for one specific orphan rather than a general donation, so the association knows immediately when a sponsorship lapses or isn't renewed and a replacement sponsor is needed.
Health & Education Case File
Each orphan's file keeps an updated record of their health, school progress and family circumstances, reviewed by a social worker through documented home visits rather than just disbursing the monthly amount with no real follow-up.
Monthly Disbursement & Receipts
Financials issues a documented receipt for every monthly sponsorship payment and links it to the specific orphan's file, so the association can show exactly where every riyal went whenever a sponsor asks or an audit occurs.
Social Worker Field Visits
HR tracks social workers' schedules and their field visits to orphan families, ensuring every case is covered on time without overlapping territories or repeat visits to the same family.
What Artos adds for your business
Departments switched on automatically on top of Sales, Customers and Financials — the core three every business gets anyway — to cover what a Orphan care association specifically needs.
Project Management
Projects, contracts & progress billing, subcontractors, site logs, and budget control
Invoice fields built for your business
Not a generic invoice template — a Orphan care association invoice carries the fields you actually need.
Other businesses like Charity & Nonprofit
The same Artos departments, with fields and screens tuned to how each one works.
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