Accounting software for a Event & conference planning company

How a Event & conference planning company runs on Artos

Each booking starts with reserving the date and venue through Appointments to avoid double-booking, then opens as its own Project with an estimated budget and a task list covering coordination with vendors — venues, catering, lighting and sound. A deposit is collected at contract signing and the customer's e-invoice is issued, while actual costs are logged as they occur so you can compare them against the approved budget and see the real margin on each event once it wraps. This keeps dozens of concurrent events from ever bleeding into each other's numbers.

1. 01

   Booking & Venue Scheduling

   Each event is booked by date and venue through Appointments the moment the contract is signed, so a date clash or a team double-booking shows up before it happens, not after.

2. 02

   Per-Event Budget

   Every booking opens as its own Project with a budget approved by the client, and actual costs are logged against it as they're incurred, so you know the real margin once the event is over — not a guess.

3. 03

   Deposits & Staged Payments

   A deposit is collected at signing, followed by payments tied to delivery milestones through to event day, with an e-invoice issued for each one so the client's balance stays clear and on time.

4. 04

   Vendor Coordination

   Each event pulls in multiple vendors — venues, catering, lighting, sound — so their quotes and invoices are tracked as expenses against that specific project instead of getting lost across events.