Accounting software for a Online learning academy
An online learning academy is a digital business that sells course packages or study subscriptions to hundreds of students scattered across different locations, who enroll online and attend live or recorded sessions with instructors paid by the hours they deliver. Its success depends on collecting subscription fees automatically and tracking each student's progress through their learning path.
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How a Online learning academy runs on Artos
From the moment a student enrolls and picks a course package through Sales, an e-invoice is issued as soon as the fee or first subscription installment is paid, and live follow-up sessions with the instructor are booked through Appointments at times that suit both sides. At month-end, each instructor's delivered hours are tallied through HR to settle their pay, while the academy tracks every student's progress without repetitive manual work.
Subscriptions & Renewal
Records the course package or subscription tier each student picks, issues an e-invoice the moment they pay, and flags the account automatically before the subscription expires so it can be renewed or stopped in time.
Live Session Scheduling
Books live class sessions or one-on-one follow-up slots between student and instructor through Appointments, accounting for the time-zone gap between cities and each side's availability at that moment.
Hourly Instructor Pay
Tallies the teaching hours each instructor actually delivered during the month against the session log, so their monthly pay is settled through HR without repetitive manual counting.
Student Progress Tracking
Logs quiz grades and each student's completion percentage through the course content as they progress, and auto-issues a completion certificate once they clear the minimum required sessions and assessments.
What Artos adds for your business
Departments switched on automatically on top of Sales, Customers and Financials — the core three every business gets anyway — to cover what a Online learning academy specifically needs.
Appointments
Booking and tracking customer appointments
Invoice fields built for your business
Not a generic invoice template — a Online learning academy invoice carries the fields you actually need.
Other businesses like Training & Professional Courses
The same Artos departments, with fields and screens tuned to how each one works.
More in Education & Training
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