Accounting software for a Certified translation office
A certified translation office is a precision service business built around individual and corporate clients handing over documents — certificates, contracts, official and government papers — for translation between languages with an official certified stamp, then delivered back on a set date, often as a paid rush job. Unlike retail, every request here is its own project, with its own assigned translator, deadline and price calculated by page or word count.
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How a Certified translation office runs on Artos
From the moment a document arrives and is logged as its own job in Projects — source and target language, word count and deadline all set — it's assigned to a specific translator and tracked stage by stage through to final certification. On delivery, the system issues the e-invoice directly to the client, whether a one-off individual or a corporate account with recurring work, while the freelance translator's pay is logged automatically in HR based on pages completed. That way every request is followed from intake to handover without a document or a deadline slipping through.
Translation Project Tracking
Every document received is logged as its own project with a source and target language, word count and delivery deadline, so its status is tracked from intake through to final handover without a request getting lost between translators.
Translator Workload Management
Jobs are assigned to in-house and freelance translators by language pair and current workload, with each translator's pay calculated automatically in HR based on the pages or words they complete.
Document-Based Pricing
Each job is priced by document type and page or word count, with rush fees or certification and official stamp charges added before the e-invoice is issued to the client.
Client & Account Management
One-off individual clients are tracked alongside corporate accounts that send recurring batches of documents on credit terms, with a clear running statement for every repeat client.
What Artos adds for your business
Departments switched on automatically on top of Sales, Customers and Financials — the core three every business gets anyway — to cover what a Certified translation office specifically needs.
Appointments
Booking and tracking customer appointments
Invoice fields built for your business
Not a generic invoice template — a Certified translation office invoice carries the fields you actually need.
Other businesses like Professional Services
The same Artos departments, with fields and screens tuned to how each one works.
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