Accounting software for a Private tutoring center
A private tutoring center is an intensive teaching operation built around booking individual or group sessions in specific subjects, coordinating several teachers' schedules against different students' free hours through the week, and collecting fees per session or as a monthly package from parents. Its success comes down to keeping every session on time and tracking each student's attendance and each teacher's performance accurately.
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How a Private tutoring center runs on Artos
It starts with booking the session on the right teacher's calendar through Appointments, avoiding any clash between two sessions at the same time, then logging the student's attendance the moment the session ends so it ties straight into the invoice or draws down a prepaid package. The e-invoice goes out to the parent automatically, whether for a single session or a deduction from a monthly package balance, while each teacher's hours are tallied through HR to build their monthly pay without manual calculations.
Session & Teacher Scheduling
Assigning student sessions to available teachers' calendars through Appointments in a way that rules out double-booking, with the ability to reschedule a missed session without losing its record.
Teacher & Payroll Management
Calculating each teacher's hours from the sessions they actually delivered during the month through HR, tied to their attendance and check-out, to build their pay without repeated manual calculations.
Billing & Monthly Packages
Selling students prepaid session packages and automatically deducting each session from their balance, issuing the parent's e-invoice on every renewal or standalone session outside the package.
Student Records & Progress
Keeping an attendance and progress record for each student linked to their parent's details in Customers, to track how regularly they attend and pull up their history whenever a question comes up.
What Artos adds for your business
Departments switched on automatically on top of Sales, Customers and Financials — the core three every business gets anyway — to cover what a Private tutoring center specifically needs.
Appointments
Booking and tracking customer appointments
Invoice fields built for your business
Not a generic invoice template — a Private tutoring center invoice carries the fields you actually need.
Other businesses like Training & Professional Courses
The same Artos departments, with fields and screens tuned to how each one works.
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