Accounting software for a Party supplies & equipment rental shop
A party supplies and equipment rental shop rents out tables, chairs, tents and gear like lighting and sound systems to customers hosting a single event, with the same piece going back out to a different customer right after it's returned. It lives on knowing exactly which item is available on which date, and the gap between what's sitting in the warehouse and what's currently out with customers.
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How a Party supplies & equipment rental shop runs on Artos
It starts with the customer booking the event date, item types and quantities through Appointments, with a check that the requested quantity is actually free and not already reserved for someone else on that date. At handover, the pieces are deducted from available Inventory and an e-invoice is issued covering the rental fee and any refundable equipment deposit; once the event is over and the items come back, they're inspected and returned to stock. That constant cycle between the warehouse and the customer is what needs daily, item-by-item tracking to stay accurate.
Date-based availability
Each item is booked to a specific customer for a specific date through Appointments, so the same pieces never get promised to two different customers on the same day by mistake.
Warehouse stock vs. items out on rental
Inventory continuously tracks how much of each item -- from tables to sound gear -- is sitting in the warehouse versus currently out with customers.
Refundable deposit and condition check
A refundable deposit is added to the invoice at handover, and items are inspected on return so the deposit is refunded in full or a damage charge is deducted.
Delivery and pickup on the event day
Delivery to the event venue and pickup once it ends are scheduled within a tight window, often for several different events on the same day.
What Artos adds for your business
Departments switched on automatically on top of Sales, Customers and Financials — the core three every business gets anyway — to cover what a Party supplies & equipment rental shop specifically needs.
Sales Rep & Fleet Management
Reps, fleet, visits, and field collections
Invoice fields built for your business
Not a generic invoice template — a Party supplies & equipment rental shop invoice carries the fields you actually need.
Other businesses like Equipment & Vehicle Rental
The same Artos departments, with fields and screens tuned to how each one works.
More in Events & Occasions
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