Accounting software for a Event photography & videography studio
An event photography and videography studio sells fixed shoot packages for a specific occasion — a wedding, a graduation, a corporate event — that differ by number of photographers, hours covered and deliverables, from a printed album to an edited highlight video. Each date is booked in advance with its own crew and equipment, and the client relationship doesn't end on shoot day — it runs until the final edited material is delivered, often weeks later.
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How a Event photography & videography studio runs on Artos
It starts with booking the shoot date and time through Appointments and assigning the crew for that occasion — photographers and assistants — with a first payment collected and the e-invoice issued once the package is confirmed. After shoot day, the event opens as a Project to track actual editing hours and printing or disc costs against the agreed package price, with the final payment settled on delivery of the album or video file. This keeps every booking traceable from reservation to handover, even when several shoots land in the same week.
Shoot Scheduling
Every shoot date is booked through Appointments with the assigned photographer and crew, so you catch a double-booked date or the same photographer assigned to two events at once before it's a problem.
Package Cost vs. Price
Each event opens as a Project against its agreed package price, with actual editing hours and printing costs logged to it, so you can see which packages actually carry the better margin.
Deposit & Final Delivery Payment
A first payment is collected when the package is booked and an e-invoice issued for it, with the balance due only on delivery of the final album or video file — not before.
Equipment Tracking
Cameras, lenses and studio lighting are tracked as fixed assets in Inventory, so you know their condition and maintenance schedule instead of finding out a camera is broken the morning of a big shoot.
What Artos adds for your business
Departments switched on automatically on top of Sales, Customers and Financials — the core three every business gets anyway — to cover what a Event photography & videography studio specifically needs.
Appointments
Booking and tracking customer appointments
Project Management
Projects, contracts & progress billing, subcontractors, site logs, and budget control
Invoice fields built for your business
Not a generic invoice template — a Event photography & videography studio invoice carries the fields you actually need.
Other businesses like Events & Occasions
The same Artos departments, with fields and screens tuned to how each one works.
More in Events & Occasions
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